Enrollment and Eligibility


Enrollment

Enrollment

Eligibility



Enrollment

Considering all of your benefits options is critical to making the right decisions for you and your family. And in most cases your decisions last for a full year, so making well-informed selections is important. Planning well can make a big difference.

Employees can enroll in certain benefits only during the annual Open Enrollment period in the fall or within 45 days of a qualifying life event (see table below). 

What benefits can I add or change only during Open Enrollment?

Medical insurance Group Legal Plan
Dental insurance Flexible Spending Accounts
Vision insurance Aflac 
 

What benefits can I add or change any time during the year?

Life Insurance St. Jude 403b Retirement Plan (employee contributions)
Beneficiaries

 

What if my family situation or job status changes midyear?

In keeping with IRS rules, you may make midyear benefits changes only if you have a qualifying life event, like these:
  • Marriage
  • Divorce
  • Birth, adoption or placement of a child
  • Loss of spouse’s employment and/or insurance coverage
  • Loss of a loved one (spouse, dependent or other family member)
  • Change from full-time to part-time status, or vice versa (in cases where benefits eligibility is affected)
  • Retirement

When making a change to a benefit enrollment as a result of a life event, the change has to be consistent with the life event and must be made within 45 days of the life event. Proper documentation of the qualifying life event is as follows:

Marriage (copy of marriage certificate), divorce (copy of final divorce decree), birth of a child (copy of birth certificate—mother’s copy is sufficient), adoption or placement of a child (copy of court documentation), loss of spouse’s insurance coverage (copy of HIPAA Certificate). A HIPAA (Health Insurance Portability and Accountability Act of 1996) Certificate is a letter from your previous insurance carrier indicating proof of previous insurance. It includes the last date of coverage and information regarding any dependents that were covered.

To add/delete a dependent from health insurance, complete an Additions/Deletions form (located on the HR intranet site) and submit it to Human Resources-Benefits. Your dependent’s coverage will not terminate until the end of the month; therefore premiums will be deducted until the pay period following the end of the month.

When leaving employment, health insurance benefits remain in effect through the last day of the month in which employment is terminated.


Eligibility

Benefits Eligibility
Benefit Full-Time Staff, Faculty and Postdocs
90% or more of full-time
Part-Time Staff, Faculty and Postdocs
60%-89% of full-time
Part-Time Staff1
50%-59% of full-time
Visiting Scientists
90% or more of full-time
When You are Eligible
Medical/Prescription Drugs
x
x
 
x
First day of employment
Dental
x
x
 
x
First day of employment
Vision
x
x
 
x
First day of employment
Basic Life Insurance (for employees)
x
x
x
  After 30 days of employment
Additional Life Insurance
(for employees)
x
x
x
  After 30 days of employment
Dependent Life Insurance (for spouse/dependents)
x
x
x
  After 30 days of employment
Additional Life Insurance (for spouse/dependents)
x
x
x
  After 30 days of employment
Aflac
x
x
x
  First day of employment
Long Term Disability (LTD)
x
      After 90 days of employment
St. Jude 403b  Retirement Plan employer contributions
x
x
x
  After 1 year of employment
St. Jude 403b Retirement Plan employee contributions
x
x
x
  First day of employment
Flexible Spending Accounts (FSA)
x
x
x
  First day of employment
529 College Savings Plans
x
x
x
  First day of employment
Tuition Assistance Program
x
      After 1 year of continuous full-time employment
Employee Assistance Program
x
x
x
x
First day of employment
Credit Union
x
x
x
x
First day of employment
Time Away From Work
x
x
x
  First day of employment
Hyatt Group Legal Plan
x
x
x
  Beginning the next month after date of hire
Employee Wellness Program
x
x
x
  First day of employment
Long Term Care Insurance
x
x
x
x First day of employment
Emergency Evacuation Coverage from FrontierMEDEX
x
x
x
x First day of employment

1 Part-time temporaries, extra care team, students and supplemental employees working 39 hours or less per pay period (49% or less of full-time) are eligible for the 529 College Savings Plans, Flexible Spending Accounts, St. Jude Retirement Plan (employee contribution portion only) and Aflac on the first day of employment.