NSUR Terms of Participation

COVID-19 Restrictions

Please note that as of September 10, 2021, St. Jude Children’s Research Hospital has mandated the COVID-19 vaccine as a condition of entry for anyone who enters the St. Jude campus. As the 2022 NSUR will be hosted on the St. Jude campus, the COVID-19 vaccine will be a requirement of participation. You will be required to upload a picture/copy of your vaccination card or other form of proof of vaccination on your registration.

Airfare and Accommodations

As a selected participant in the 2022 NSUR, St. Jude Children's Research Hospital has committed to incur the costs of your airfare and accommodation. Your flight and hotel reservations will be made to cover the duration of the symposium. The symposium schedule allows only for the inclusion of the selected participants. Family members and other individuals cannot be accommodated.

If you are within a drivable distance per St. Jude policy, St. Jude will reimburse a flat rate ($0.56/mile) for milage. Parking will be provided at the hotel. – St. Jude Policy 20.09.002.

Airline travel arrangements will be made for you by the St. Jude Travel Office per St. Jude travel policies. You will be responsible for arranging and paying for transportation to and from your local airport. Costs of any supplemental airline services you arrange (i.e. checked luggage, special seat assignments, etc.) are also your responsibility and will not be reimbursed by St. Jude.

Your airline ticket will be purchased using the information you provide on your registration and your confirmation will be forwarded to you by email. Note that changes cannot be made after your ticket is purchased, so please ensure that information provided is accurate.

Your flight to Memphis will be scheduled for Thursday, October 20. Upon arrival, you will be greeted by a St. Jude employee in the baggage claim area of the Memphis Airport. The 2022 St. Jude National Symposium for Undergraduate Research will conclude on the morning of October 23. Transportation to the Memphis Airport will be provided on Sunday, October 23 for participants with flight departures on that date. If you would like additional time to explore the Memphis area, you may request to have your return flight booked for a later date. Participants electing to stay in Memphis past Sunday, October 23 will be responsible for arranging and paying for transportation to the Memphis Airport, and for accommodation starting on Sunday, October 23.

Transportation from the Memphis Airport to the local hotel will be arranged and paid for by St. Jude. All NSUR participants will stay at the SpringHill Suites Memphis Downtown at ‎85 West Court Avenue. Transportation will be provided from the Springhill Suites Hotel to St. Jude Children's Research Hospital on Friday and to other events on Saturday. Return transportation will be provided each evening.

All NSUR participants will be matched with a roommate of the same gender to share a non-smoking suite containing two queen beds, and a bathroom. Disclaimer: If you have a valid reason to not share a room with another NSUR participant please contact the NSUR coordinator (NSUR@stjude.org) to discuss private room arrangements. Note that personal preference is not a valid reason to request a private room. If your gender differs from the gender on your ID, please contact the NSUR coordinator so we can ensure you are in a room that suits your needs.

There will be a registration period on Thursday, October 20 followed by an orientation meeting and dinner. The Springhill Suites Hotel provides a complimentary breakfast buffet. Participants will be responsible for eating breakfast before they are picked up from the hotel on Friday,

Lunch and dinner will be provided for NSUR attendees. Saturday will include brunch with a panel discussion.

Presentation and Program Requirements

All participants in the 2022 NSUR are required to present a 3-minute talk using 1 static slide (3-minute thesis format) summarizing their research. Each presenter will be allowed a maximum of 3 minutes to present his or her research. A PC computer will be provided in the seminar room for the presentation of your talk slides. You should prepare your single slide (16:9) using PowerPoint and ensure it is formatted to display correctly on a PC computer. Due to time constraints, participants will not be able to use their own computers for their presentations. Participants will also be required to submit their final slide in advance of their travel to Memphis to allow for logistical arrangement of the oral session.

Each NSUR participant will also present a poster during the NSUR poster session on Friday, October 21. It is your responsibility to prepare and print your poster, and to transport your poster to Memphis. The dimensions of your poster cannot exceed 48" in width and 60" in height. Please ensure that your poster focuses on the work described in the abstract submitted with your NSUR registration and uses the title from that abstract.

Photographs and email addresses of all participants will be included in the program and will be accessible to those attending the NSUR. Please upload a high-resolution .jpg headshot, which is suitable for printing, via the online registration form. Your CV and an abstract of the research you would like to present at the NSUR must be submitted along with your completed registration. The CV and abstract originally attached to your NSUR application can be resubmitted, or you may provide updated documents if you wish. Only CVs and abstracts submitted as Microsoft Word documents will be accepted. Your CV must not exceed four (4) pages in length. Abstracts are limited to 350 words and must contain the title and list of authors at the top of the Word document. Abstract titles and authorship lines do not count towards the 350-word limit for the abstract. Abstracts should not include any figures. Please verify that your CV and abstract conform to these format and length restrictions before submitting your registration.