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NSUR Terms of Participation

Please carefully read the terms described below for your participation in the 2020 St. Jude National Symposium for Undergraduate Research (NSUR). By registering to attend the 2020 NSUR, you agree to abide by the following terms and conditions:

Schedule

The schedule for the 2020 NSUR is as follows:

Date Event
Monday, June 8 Travel to Memphis
Tuesday, June 9, and Wednesday, June 10 National Symposium for Undergraduate Research
Thursday, June 11 Travel day to return home

Airfare and Accommodations

As a selected participant in the 2020 NSUR, St. Jude Children's Research Hospital has committed to incur the costs for your airfare and accommodation. Your flight and hotel reservations will be made to cover the duration of the symposium. The symposium schedule allows only for the inclusion of the selected participants. Family members and other individuals cannot be accommodated and cannot stay in hotel rooms with participants during the NSUR.

Airline travel arrangements will be made for you by the St. Jude Travel Office per St. Jude travel policies. You will be responsible for arranging and paying for transportation to and from your local airport. The costs of any supplemental airline services you arrange (i.e. checked luggage, special seat assignments, etc.) are also your responsibility and will not be reimbursed by St. Jude.

Your airline ticket will be purchased using the information you provide on your registration, and your e-ticket confirmation will be forwarded to you by email. Please note that changes cannot be made after your ticket is purchased, so please ensure that the information you provide is accurate.

Your flight to Memphis will be scheduled for Monday, June 8. The 2020 NSUR will conclude at 4:00 pm on Wednesday, June 10. Transportation to the Memphis Airport will be provided on Thursday, June 111 for participants with flight departures on that date. If you would like additional time to explore the city of Memphis, you may request to have your return flight booked for a later date. Participants electing to stay in Memphis past Thursday, June 11 will be responsible for arranging and paying for their own transportation to the Memphis Airport and for their own accommodation starting on Thursday, June 11.

A representative from the St. Jude Graduate School of Biomedical Sciences will meet participants when they arrive at the Memphis International Airport on Monday, June 8 and will direct them to the transportation St. Jude is providing to the hotel. Each participant will be matched with a roommate of the same gender to share a non-smoking room containing two queen beds and a bathroom.

There will be a welcome reception at the hotel during the registration period on Monday, June 8 followed by an orientation meeting and dinner. Meals and transportation will be provided for NSUR attendees from arrival on Monday, June 8 through the conclusion of the symposium at 4:00 pm on Wednesday, June 10. Transportation from the hotel to the airport will also be provided to participants on Thursday, June 11.

Presentation and Program Requirements

All participants in the 2020 NSUR are required to present a 3-minute talk using 1 static slide (3-minute thesis format) summarizing their research. Each presenter will All participants in the 2019 NSUR are required to present a 3-minute scientific talk using 1 static slide (3-minute thesis format) summarizing their research. Each presenter will be allowed a maximum of 3 minutes to present his or her research. No questions will be taken from the audience. A PC computer will be provided in the seminar room for the presentation of your talk slides. You should prepare your single slide (16:9) using PowerPoint and ensure it is formatted to display correctly on a PC computer. Due to time constraints, participants will not be able to use their own computers for their presentations. Participants will also be required to submit their final slide in advance of their travel to Memphis to allow for logistical arrangement of the oral session.

Each NSUR participant is required to present a poster during the NSUR poster session the following day. Participants will set up their posters on the morning of Wednesday, June 10 and keep them posted for viewing through the end of the poster session. It is your responsibility to prepare and print your poster and to transport your poster to Memphis. The dimensions of your poster cannot exceed 48" in width and 60" in height. 

The abstract and abstract title you submitted with your application will be printed in the 2020 NSUR program book and will also be used to describe and advertise both your oral and presentation. Please ensure that your talk and your poster focus on the work described in the abstract submitted with your original application and use the title from that abstract.

All participants will receive a copy of the 2020 NSUR program book with their registration materials. The program books will also be available to St. Jude faculty members. The program book will contain the symposium schedule, participant research abstracts, as well as biographical information about the NSUR 2020 class. A picture, name, university, and email address for each student participant will be featured in the program.

Select research images from the NSUR class are used as artwork for the program book, on signage, and in promotional materials. Participants are not required to submit images; however, this is an opportunity for you to showcase your research. Given space limitations, all submissions will be reviewed and only select images used. Upload images for consideration when submitting your registration. Research image files must be in jpeg format, and the total size of all images uploaded cannot exceed 2MB. Should you wish to submit larger files, please contact the NSUR coordinator at NSUR@stjude.org for a link to the St. Jude file transfer site.