ST. JUDE NORTH TEXAS BICYCLE RALLY

Oct. 10, 2020
Town of Westlake, Texas

 
 

DATE AND TIME

 
 

Sat., October 10, 2020
8 a.m.

 

REGISTRATION

 
 

$45 per person

 
 

We are thrilled to be returning to The Terrace in the Town of Westlake as our start/finish for the St. Jude North Texas Bicycle Rally this year. It's been a great venue for us, offering an amazing backdrop for our Celebration Village with great food, music and fun. We've made some changes to the routes, so be sure to check out our course maps. Chili’s will also be returning as our lunchtime host.

This event is a one-day biking experience that will take participants through scenic routes in the rolling hills of Tarrant County, with 20+ mile, 40+ mile and 50+ mile routes.

Participants who raise $500 or more will receive an official St. Jude branded cycling jersey. Invite friends and family to donate, cheer you on or join you as you ride. Have fun, be active and help us raise funds for the kids of St. Jude.

 
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When we are together

 

Route distances may vary up until the day of the event.

 

Invite your friends

Spread the word by sharing this event.

 
 
  1. Safety is our number one priority.  Please review our guidelines before rolling out with us:

    • The minimum age to ride is 18.
    • Fundraising is not required, but strongly encouraged. (See "fundraising info" tab for more on what you can earn through fundraising.)
    • We ride rain or shine. In the event of lightning or other dangerous conditions we will delay the event until conditions improve.
    • Helmets must be worn at all times. No exceptions.
    • The route is not closed to traffic. Cyclists should exercise caution at all times and obey all rules of the road.
    • Each cyclist is responsible for verifying that an intersection is clear before riding through it.
    • Communicate well in advance with gestures and words for passing, stopping, slowing, car back, gravel, tracks, etc.
    • Be visible day and night. Use plenty of lights and reflectors, and wear bright clothing.
    • Carry your phone with emergency information available.
    • You will receive a wristband with an emergency number to call for roadside assistance: (469) 213-7173.
    • Be prepared with hydration, nutrition and proper bicycle tools.
    • This is a fun ride, not a race. 

    SAG vehicles

    Support and Gear (SAG) vehicles will provide transportation to riders in need. These vehicles will not stop to make bike repairs, but they can transport cyclists to the next rest stop. SAG vehicles will only move a cyclist forward along the route.

    To signal a SAG vehicle driver, follow these steps:

    • Move safely all of the way off the road and well out of the path of other riders.
    • Stand near your bike.
    • Remove your helmet and wave it at the SAG vehicle.

    The SAG vehicle will pick you up, as room permits, and move you to the next rest stop. 

    Bike medics

    Trained, professional medical personnel will ride the route and be available to help all participants. Each rest stop will also be fully equipped with first aid and basic medical supplies.

    Traffic control and course signage

    While safety officers will be at key intersections, not every stop sign, stop light or yield sign will have a police presence. Always obey all traffic signals. The route will not be closed to vehicular traffic.

    There will be signage along the way to direct you where to go. You're also encouraged to review the course maps prior to event day to familiarize yourself with the route. 

  2. Events are more rewarding when shared with others. Join or form a team to help raise awareness for the kids of St. Jude.

    Types of teams

    • Family and friends
    • Corporate teams
    • Cycling clubs

    To receive team discounts, contact Nicole at nicole.vazquez@stjude.org.

    Benefits of being on a team

    • Excite and engage family and friends by providing opportunities to participate in an inspiring community event and join a larger nationwide movement to fight childhood cancer.
    • Collectively showcase your generous spirit within our local community, while also aligning with an organization internationally-known for its research and treatment success.
    • Offer employees a chance to bond outside the office.
    • Unite with other local companies who have committed to ending childhood cancer.

    Team incentives

    Teams that raise $5,000+ more by October 1 will receive: 

    • Opportunity to set up a tent in the post-event area and earn a Top Fundraising Team banner to be displayed at tent
    • Opportunity for a team photo
    • VIP parking passes for team members

    Teams with more than 20 riders by October 1 will receive:

    • On-site packet pickup at a location of your choice
    • VIP parking passes for team members

    Teams with more than 10 riders by October 1 will receive:

    • Opportunity to display team banner at the start line (complimentary banners will be provided for teams who do not have their own) 
    • VIP parking passes for team members
  3. All participants will receive a personalized fundraising page, fundraising tips and the chance to earn prizes based on the amount raised. 

    Fundraising incentives

    The first 50 people who register will receive: 

    St. Jude socks.

    St. Jude socks

     
     
     

    The first 50 people who raise $100 will receive: 

    St. Jude arm sleeves.

    St. Jude arm sleeves

     
     
     

    The first 50 people who raise $250 will receive a St. Jude water bottle (image coming soon).

    Everyone who raises $500 or more will receive: 

    St. Jude jersey.

    St. Jude cycling jersey

     
     
     

    The  overall top fundraiser will receive a new bicycle helmet or cycling shoes, courtesy of our sponsor, and complimentary registration for next year's event.

  4. Packet pickup information

    Saturday, Oct. 3 and Sunday, Oct. 4
    11 a.m.- 5 p.m.
    Location will be announced soon.

    There will also be an opportunity to pick up your bib and event-day shirt the night before (Friday, Oct. 9) and the morning of the event (Saturday, Oct. 10). More information will be available soon.

  5. New in 2020! Watch for our new digital check-in process on event day.

    Schedule

    Event-day registration opens 7 a.m.
    Wheels down 8 a.m.
    Celebration Village Details coming soon.

    Parking

    The Terrace has ample free parking. There will be signs and volunteers to assist you.

    Post-event refreshments

    Our National Partner, Chili’s, will be serving freshly-grilled hamburgers and bean burgers after the ride for both participants and spectators. Beer will also be available.

    Spectator information

    Please ask friends and family members to meet you at the finish line area, which will be in the back of the business complex where you first checked-in and started your ride. We encourage you to discuss your post-event plans in advance. Finish times will vary based on your speed and distance ridden.

    Inclement weather policy

    Safety is our primary concern. The event will be held rain or shine, though we understand that some may not feel comfortable riding in the rain. Please use your best judgment. 

    In the event of severe weather conditions, we will send an email notification with updated event information to the email address you used to register.

 

How it works

register

1. Register

Sign up as an individual or as part of a team.

 
fundraise

2. Fundraise

Raise money for the kids of St. Jude.
 

 
ride

3. Ride

Join us October 10, and ride to help save lives.

 

All participants will receive a personalized fundraising page, fundraising tips and the chance to earn prizes based on the amount raised. Thanks to fundraisers like you, families never receive a bill from St. Jude for treatment, travel, housing or food — because all a family should worry about is helping their child live. Learn more about how the North Texas Bicycle Rally helps St. Jude.

 

Sponsorship opportunities

  1. Custom sponsor package available, but could include:

    • opportunity to include a question in the post-event survey email to all participants
    • opportunity to speak during opening ceremonies
    • opportunity to host an on-site kick-off meeting led by St. Jude staff to encourage participation, volunteering and fundraising
    • St. Jude logo usage, co-branded marketing, company produced materials and promotions that highlight affiliation with St. Jude
    • prominent display of logo at start/finish and in post-event area
    • logo on event banner along route and in all printed materials
    • designated co-branded space in post-event village for gathering and/or sponsor activation tent
    • company hyperlink in e-blast to participants as "Presented by"
    • verbal acknowledgement from stage
    • dedicated post with logo and tag on Facebook posts in local event page
    • company logo on St. Jude event website
    • logo on ALSAC/St. Jude produced event collateral
    • premiere placement of company logo on back of participant event shirts
    • opportunity to provide branded giveaways to guests
    • five complimentary riders and preferred parking passes
    • additional benefits outside event day are available
  2. Benefits include:

    • opportunity to host an on-site kick-off meeting led by St. Jude staff to encourage employee participation, volunteering and fundraising
    • St. Jude logo usage, co-branded marketing, company produced materials and promotions that highlight affiliation with St. Jude
    • prominent display of logo at start/finish line and in post-event area
    • logo on event banner along route and in all printed materials
    • designated space in the post-event village for gathering and/or sponsor activation tent
    • company hyperlink in e-blast to participants
    • verbal acknowledgement from event stage
    • company logo and tag on Facebook posts on local event page
    • company logo on St. Jude event website
    • logo on ALSAC/St. Jude produced event collateral
    • prominent placement of company logo on back of participant event shirts
    • opportunity to provide branded giveaways to guests
    • four complimentary riders and preferred parking passes
    • additional benefits outside event day are available
  3. Benefits include: 

    • prominent display of logo at start/finish line and in post-event area
    • logo on event banner along route and in all printed materials
    • designated space in the post-event village for gathering and/or sponsor activation tent
    • company name listed in the e-blast to participants
    • verbal acknowledgement from the event stage
    • company tag on Facebook posts from local event page
    • company logo on St. Jude event website
    • logo on ALSAC/St. Jude produced event collateral
    • company logo on back of participant event shirts
    • opportunity to provide branded giveaways to guests
    • three complimentary riders and preferred parking passes
    • additional benefits outside event day are available
  4. Benefits include: 

    • company logo on event banner along route and in all printed materials
    • designated space in the post-event village for gathering and/or sponsor activation tent
    • company logo on back of participant t-shirts
    • opportunity to provide branded giveaways to guests
    • one complimentary rider and preferred parking pass
  5. Benefits include: 

    • acknowledgement at event
    • company listing on event banner and participant t-shirt
    • opportunity to provide branded giveaways to guests in participant bag

To become a sponsor, please contact nicole.vazquez@stjude.org.

 

Committee

 
 

Sam Sellers
Event Honorary Advisor

Paul Hutyra
Rest Stop Coordinator

 Doug Ensign
Parkway Construction, Sponsorship and Corporate teams Coordinator

Jonathan Gaddes
Oncor, Awareness and Recruitment Coordinator

Alex Dulaney
Awareness and Recruitment Coordinator

 

Thank you to our 2019 sponsors

Parkway logo.
 
Oncor logo.
 
Sun & Ski logo.
 

HOSPITALITY SPONSORS

 
Chili's logo.
 
Community Beer logo.
 
Keurig Dr. Pepper logo.
 

SUPPORTING SPONSORS

Glenstar
Medstar
Bicycles, Inc.
Bicycles Plus
Cadence Cyclery
Mad Duck Cyclery
Richardson Bike Mart

 
 

For more information, please contact:
Nicole Vazquez
nicole.vazquez@stjude.org
(972) 812-7100

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