National Graduate Student Symposium (NGSS) Application Instructions

Eligibility

Application to the St. Jude National Graduate Student Symposium (NGSS) is by invitation only to a select group of PhD graduate students who have either met a St. Jude recruiter or have been nominated by a faculty member from their university. To be considered for the 2016 NGSS, please complete the application form and submit all requested supporting documentation. The deadline for receipt of all application materials is 12:00 pm (CST) on Tuesday, December 1, 2015. Only complete applications submitted by the application deadline along with all requested supporting documentation will be considered by the selection committee.

Participation in the NGSS is limited to US citizens and permanent residents enrolled in PhD programs at institutions located within the United States. 2016 NGSS participants should plan to defend their PhD before July 2017 but must not defend their PhD before participating in the NGSS. Additionally, participants are required not to have committed to a postdoctoral position before the symposium dates. You will be asked to verify that you meet these eligibility requirements on the application form.

Attendance

Students selected to participate in the 2016 NGSS are required to attend for the entire duration of the symposium. Travel arrangements for participants will be made by the St. Jude Travel Office per St. Jude travel policies. The NGSS schedule, transportation, and lodging arrangements cannot accommodate companion travel or the inclusion of individuals other than selected participants in symposium events. Please review the schedule for the 2016 NGSS as outlined in your email invitation to apply and verify that you are available to travel and participate in NGSS events anytime on Monday, March 28, 2016 through Friday, April 1, 2016. You will be asked to confirm your availability for these dates on the application form.

Application Requirements

As part of your application, you will be required to select the names of at least four (4) St. Jude Faculty members with whom you would be interested in meeting during the NGSS to discuss their work.

Your CV and an abstract of the research you would like to present at the NGSS must be submitted along with your completed application. Only CVs and abstracts submitted as Microsoft Word documents will be accepted. Your CV must not exceed four (4) pages in length. Abstracts are limited to 350 words and must contain the title and list of authors at the top of the word document. Abstract titles must not exceed 100 total characters (including spaces), however title and authorship lines do not count towards the 350 word limit for the abstract. Abstracts should not include any figures. Please verify that your CV and abstract conform to these format and length restrictions before submitting your application.

Students selected to participate in the 2016 NGSS will be required to present a poster and give a 12-minute oral presentation on their submitted abstract. Please note that the abstract and abstract title submitted with your application will be used to advertise both your oral and poster presentation at the 2016 NGSS, if you are selected to attend. A letter of support from your thesis advisor is also required for your application to be considered for the 2016 NGSS. This letter must be submitted on the provided reference form and must be emailed directly from your advisor to the NGSS coordinator at NGSS@stjude.org before 12:00 pm (CST) on Tuesday, December 1, 2015. You will be asked to verify that you have sent the reference form that was attached to your email invitation to your thesis advisor and to provide your advisor’s full name and email address on the application form.

Please be prepared to submit the above information and materials before you begin filling out the application form.