Day of Remembrance

 

October 13–14, 2017

St. Jude Children’s Research Hospital
262 Danny Thomas Place
Memphis, TN 38105

Overview

On behalf of St. Jude Children’s Research Hospital, we would like to invite you and your immediate family to our 18th annual Day of Remembrance weekend, October 13–14, 2017. The Day of Remembrance was created by a task force of St. Jude bereaved parents like you. They wanted to ensure that other St. Jude families had the opportunity to honor the memories of their children here at the hospital.

Having a child with a life-threatening illness often bonds families and leads to lifelong friendships. Families also form bonds with staff throughout the hospital. You and your children have touched and inspired so many of us at St. Jude. The Day of Remembrance weekend is meant to honor your child through memories; renew, strengthen, and acknowledge your connections with St. Jude staff and families; and create new connections.

You can register for this event online or through the U.S. mail. A registration form is included in the information packet mailed to families midsummer. You can also download the entire Day of Remembrance packet after July 1.

Please review the following important information:

We truly hope you will join us for this event. We look forward to seeing you in October.

  1. Welcome Reception – St. Jude campus, Friday afternoon
    Reconnect with staff and decorate a display board honoring your child’s legacy.

    Family Reception – SpringHill Suites, Friday evening
    Enjoy an informal dinner and family fellowship in the Hospitality Suite hosted by our bereaved parent panelists. Activities will be provided for children and teens.

  2. Parent Panel – St. Jude campus, Saturday morning
    Panelists representing St. Jude families will explore various topics of grief and bereavement. The moderator for this event will be a bereaved parent member of the Quality of Life Steering Council. Members of the St. Jude Child Life and Psychology departments will provide therapeutic activities for siblings, ages 4 to 19, during the panel discussions.

    Luncheon 

    Celebration of Remembrance – early afternoon
    A special service honoring your child followed by a symbolic balloon release.

  3. St. Jude is pleased to provide help with travel costs to families living more than 35 miles outside Memphis. Please read the Travel Assistance Guidelines for more details. If you live 50 miles or more from Memphis, St. Jude is pleased to provide you with a room at the SpringHill Suites, Friday, October 13, 2017, for 4 family members. We can make reservations for more nights, but you will have to pay for those extra nights. Once we receive your registration form, we will send hotel confirmation and more information.

Agenda

Friday, October 13, 2017

Time Event
9 a.m.-3 p.m.

Registration and Remembering Your Child Board Preparation
Marlo Thomas Center for Global Education and Collaboration (GEC)
Box lunches provided at 11 a.m.

1-5 p.m. Welcome Reception
GEC Atrium/Lobby
St. Jude staff has been invited to attend the Welcome Reception. Family members have the opportunity to see and visit with staff during the reception. Activities will be available for siblings (such as games and cards). Music will be provided by Stanton Lanier.
6:30-9:30 p.m. Hospitality Suite
SpringHill Suites
Informal gathering for all families will be offered at the SpringHill Suites. Hosted by parent panelists. A light dinner will be provided in the Crest Ballroom. Massage therapists will be available, as well as activities for siblings.

Saturday, October 14, 2017

Time Event
7:45-8:45 a.m. Registration
Marlo Thomas Center for Global Education and Collaboration (GEC)
If you were unable to attend Friday's events, you can pick up your registration packet.
7:45-8:45 a.m.

Breakfast
GEC Board Room

8-8:30 a.m.

Parents Sign in Siblings (Ages 0-19)
Hallway between conference rooms B, C and D.
Light refreshments will be provided for siblings. Learn more about sibling activities below.

Session I
9-10:30 a.m.

Parent Panelist Activity
GEC Auditorium
Please join us with our bereaved parent panelists to explore various topics on grief and bereavement. Please no recording or flash photography.

10:30-10:45 a.m. Break
Session II
10:45 a.m.-noon

Parent Panelist Acivity, continued
GEC Auditorium
Audience is welcome to take part in a question-and-answer session with the bereaved parent panelists. Please no recording or flash photography.

Noon Parents will pick up children and teens
12:15-1:15 p.m.

Luncheon
GEC Board Room
During this time a representative from each family will be given a bouquet of flowers (4-5 single-stem flowers), which will be used during the Remembrance Service at 1:30 p.m. 

1:30 p.m. A Celebration of Rembrance
GEC Auditorium
Music will be provided by Stanton Lanier.
Immediately following the Celebration of Remembrance

Balloon Release
In front of the Marlo Thomas Center
There will be up to two balloons per family.

Immediately following the balloon release, families may return to the GEC to remove items from memory board displays.

Sibling Activities - Saturday
8-8:30 a.m. Parents sign in siblings (all ages, 0-19)
8:30 a.m.-noon Activities and Care
Acitivities will be provided for all ages by Volunteer Services.
Ages 4-12 will attend a special Child Life activity from 9:15-10:30 a.m.
Ages 13-19 will have a variety of special activities from 9:15 a.m. to noon.
Noon Parents will pick up children.

Gift Shops

Friday, October 13, 2017 - Hours of Operation

The Hospital Gift Shop
8:30 a.m.–4:30 p.m.

ALSAC Gift Shop
8:30 a.m.–4:30 p.m.

Memory Board Display Instructions

Day of Remembrance Memory Board

Day of Remembrance
Friday, October 13, 2017
Marlo Thomas Center for Global Education and Collaboration Atrium

  • Dimensions of poster board and stand: About 5 ft. high x 4 ft. wide
  • Families may select any available poster board and stand upon their arrival to the GEC Atrium.
  • Displayed items must be lightweight. Examples of materials that can be used include your child’s artwork, pictures, favorite t-shirt, etc.
  • You may bring cut-out letters or a sign with your child’s name that can be displayed on the board.
  • Push pins will be provided; you may also bring your own push pins or Velcro dots.
  • We cannot provide additional tables or space. Please do not bring anything that requires an electrical outlet.
  • Any physical mementos need to fit on the board or directly in front of it. Please do not bring too many items that must sit on the floor or items that could be easily broken if accidentally knocked over.
  • Boards made by families come in all varieties. The photo in this section is an example of a more elaborate board. Please do not feel obligated to make your board this elaborate. The memory board provides a chance for you to share your favorite memories of your child in a way that is most comfortable to you.
  • There is no obligation to create a memory board in order to attend the Welcome Reception. If you prefer not to decorate a board, you may simply choose to put your child’s name on a board so that staff will know where to find you.

Child Care Information

Day of Remembrance is filled with activities for siblings. The general schedule of sibling activities is described below. Please don’t hesitate to contact us if you have questions. More information will be given when you arrive for the event.

Friday, 9 a.m.-5 p.m.

  • St. Jude-trained volunteers will offer activities for children ages 3 and older at a table in the same area where you will be setting up memory board displays and visiting with staff and families. We will have coloring books, games, puzzles, stickers, etc. Your child can visit the activity table throughout this time period.

Friday night, 7 p.m.-9:30 p.m.

  • Siblings should eat dinner with their parents before attending the activities.
  • We will have activities for three different age groups by St. Jude Volunteers.
    • Birth–5 year olds will be upstairs near their parents at a craft and game table.
    • 6–12 year olds will be downstairs in a room with games, crafts, and a movie starting at 8:15 p.m. to help wind down.
    • 13 year olds and older will be in a separate room downstairs with age-appropriate games and activities.
  • You may sign out your children at any time but they may not leave until they are signed out by a parent or caregiver. Children should be picked up no later than 9:30 p.m.

Saturday, 8 a.m.-noon

  • We will have activities for 4 different age groups.
    • Birth–2 year olds will be in a room with age-appropriate activities. Please provide diapers, bottles, snacks, etc.
    • 3–6 year olds will be in a room with age-appropriate activities, snacks, and rest time.
    • 7–12 year olds will be in a room with age-appropriate activities and games.
    • 13 year olds and older will start in the same room as the 7–12 year olds but will spend time in the St. Jude Teen Room later in the morning.
  • Ages 4–19 will attend a special Child Life expressive activity from 9:15–10:30 a.m.
  • Snacks for kids 3 years and older will be provided. Be sure to notify us of any special needs or dietary restrictions your child has.
  • Please make sure to be reachable by cell phone in case we need to contact you.
  • Pick up will be at 12 p.m. (noon) in the same room that you dropped off your child. Children may not leave until they are signed out by a parent or caregiver.

Travel Assistance Guidelines

For the first time, St. Jude Children’s Research Hospital is excited to provide help with travel costs for families who want to attend Day of Remembrance.

If you are driving:

If you live more than 35 miles away, St. Jude will reimburse mileage at $.17 per mile, up to $500 per family

  1. Tell us on your registration form that you will be driving.
  2. When you check in at Day of Remembrance Friday, October 13, the staff will reimburse you for your mileage.

If you are flying:

If you live more than 300 miles away, St. Jude will provide up to $500 per family to help with the cost of air travel. 

  1.  Tell us on your registration form that you will be flying.
  2. Within 5 days after St. Jude receives your completed registration, you will receive a confirmation number by email (or by phone if you do not have email access).
  3. When you receive your confirmation number, call the St. Jude Travel Office at (901) 595-5000, Option 1, to make your travel arrangements.
  4. Please have your credit card information at the time of your call. You will have to pay for any amount greater than $500.
  5. St. Jude will provide shuttle service to and from the airport.

Travel guidelines

  • St. Jude is providing help with travel costs for you to attend Day of Remembrance. We understand that the maximum amount of $500 per family might not be enough for every family or family member to attend the event. 
  • Some airline schedules may not offer flights that would allow you to spend only one night in Memphis. St. Jude will pay for one night at SpringHill Suites (Friday, October 13). You will have to pay for any extra nights in the hotel. 
  • St. Jude will not pay any baggage fees and will not provide reimbursement for baggage expenses.
  • St. Jude will not be responsible for providing housing if you have a cancelled or delayed flight.

Registration

Online registration for this event has closed. To register, please call (901) 595-2442.